Help create unforgettable hospitality experiences: Tomorrowland is looking for a Hospitality Experience Coordinator to help shape its hospitality offering across festivals and destinations worldwide and turn ideas into concrete, high-quality and commercially strong experiences. (Posting published in Dutch and English.)

Responsibilities

You work closely with the Hospitality Lead and act as the bridge between Sales, Operations, Finance, Ticketing and F&B. You:

research new hospitality services, experiences and opportunities for the festivals and destinations;
translate ideas into clear, attractive and sellable hospitality packages;
build and manage an international database of suppliers and partners;
contact new suppliers and collect information on availability, conditions and rates;
compare quotations and support commercial negotiations;
prepare cost calculations, margins and business cases;
follow up capacities, deadlines, payment terms and operational agreements;
create and update product information, presentations, product sheets and commercial documentation;
provide administrative follow-up for bookings and hospitality add-ons;
collect information for future hospitality platforms and channels;
evaluate hospitality services after each event and identify improvements.

Must haves

Initiative and A-to-Z follow-through, with an organised, commercial mindset and an eye for detail.
Experience in hospitality, events, travel, sales support, supplier management or a similar environment.
Curious; understands pricing and margins; structured, accurate and independent.
Builds relationships easily with suppliers, partners and colleagues; strong sense of quality for premium guest experiences.
Fluent with spreadsheets, databases, presentations and digital tools.
Professional Dutch and English; French or another language is a plus.
Flexible during busy festival periods and open to occasional travel.

We offer

A place in a growing hospitality team with room to build and make an impact; work on hospitality experiences for several Tomorrowland festivals and international destinations; an international environment with unique projects; a high level of responsibility; a driven, entrepreneurial team.

Details

Full-time. Location: Antwerp, Belgium. Minimum education: Bachelor. Required experience: 4+ years. Languages: Dutch C1, English B2.